CONTINGENCY PLANNING

In the last two articles on security (PART 1 and PART 2), we covered pre-travel tips and practical security steps to use once you arrive. Most trips go smoothly, but every team should be prepared for the rare moment when plans fall apart. This article focuses on contingency planning—what to do if an emergency happens.

In the unlikely scenario of a natural disaster, criminal event, riot, etc., a rally point is essential, so everyone knows where to go. A rally point might be a safe house, police station, embassy, or even a crowded public location—depending on the situation. The key is that it is pre-determined: a place for the team to regroup if communication fails, evacuation is needed, or people get separated. Having a clear rally point helps reduce fear and confusion and gives the team a steady, practical next step toward safety.

A communication plan is just as important. Many churches use a prayer chain; in the same way, your team should set up a communication (telephone) tree. One person calls a few people, and those people call others, so information spreads quickly in an emergency. You should think through a secondary communication plan. For example, if wireless service is down and your main plan relies on cell phones, what is your backup option? How will you communicate? If internet access is still available, you might use email or web-based messaging apps such as WhatsApp or Signal. In a crisis, reliable communication can make the difference between confusion and coordinated action.

Finally, talk through a go bag for the team. This bag should include essentials you can grab quickly, such as non-perishable food, water, important documents, cash, medications, a flashlight, and a phone charger. The purpose is simple: if your safest option is to leave quickly, you are ready to move without wasting time searching for necessities.

Contingency planning does not assume the worst—it prepares your team to respond wisely if the unexpected happens. Before you travel, agree on a rally point, establish a clear communication tree with backup options, and assemble a go bag so you can act quickly. A few simple plans made ahead of time can reduce panic, protect your team, and help everyone move toward safety with confidence.

-by Associate Mission Director, Mike Hillhouse